Getting Started with Rundoo · Validate Your Data

Straight to the Vendor

Check each supplier's order email and account numbers so your POs land right.

Step-by-step walkthrough ~3 min read Companion to the 4:14 video

Your first purchase order in Rundoo should land in the right inbox the first time, not sit unread in a rep's personal email or bounce because a co-op never got your account number. This is a quick, before-you-go-live spot-check of your main suppliers. You are not fixing anything here. You are eyeballing a few key fields, and flagging anything that looks off so your Rundoo guide can square it away before you place a real order.

Where it lives

In POS mode, click Vendors in the left sidebar. This is the list of every supplier you buy from. You do not need to open all of them. Pick the handful you order from every week, your paint line, your main co-op or distributor, and check those.

Do this

1. Open a main supplier's record

   Click the vendor's row to open their detail page. The header shows the vendor name and their orders email, with an action cluster top-right. Below it the page stacks a few sections that each save on their own, the ones you care about today are Ordering, Vendor information, and Vendor settings.

   

2. Confirm the orders email

   Scroll to the Ordering section and look at the Orders email. This is the single address Rundoo sends your purchase order to when you submit an order. Make sure it is the vendor's actual order desk, not your sales rep's personal email. That mix-up is common, and it leaves an order sitting in the wrong inbox with nobody working it.

   

3. Check whether it's a connected supplier

   Next, see if this is a supplier you order from electronically, a co-op or major distributor like Do it Best or Orgill. The tell is a line reading Orders will be sent through EDI under Vendor information, plus a small plug icon up in the header. If you see it, this vendor's orders go out over a live connection, which is why the next step matters.

4. Verify the account numbers for each location

   For a connected supplier, scroll to Vendor settings. That is where your account number lives, one for each of your locations, because that is how the supplier knows which store an order is for. Make sure every location has its number filled in. If one is missing, your electronic orders to that store may not go through.

   You may notice the per-location Edit button is greyed out on a connected vendor. That is on purpose. Rundoo maintains those account numbers so the connection can't break, so you won't be able to change them yourself, and you don't need to.

5. Flag anything off for your Rundoo guide

   Found a wrong orders email or a missing account number? Do not fix it yourself, and do not send a test purchase order to check the connection. A test PO can trigger a real shipment. Instead, use the Ask a question box right under this video. Type exactly what's wrong, the vendor name and the issue, and send it. It goes straight to your Rundoo guide to fix before you go live. You flag it, we take care of the rest.

Keep it handy