Rundoo Accounting

Rundoo Accounting covers how money moves through Rundoo, from setting up your accounts, to bills and payments, to deposits and the reports your accountant asks for. This page is the map. Each section points to the Rundoc that answers that question end to end.

In the Admin mode, the accounting primitives are spread across several left tabs (Chart of Accounts, Finances, Reporting, QuickBooks, and Stripe) rather than a single Accounting entry. That's the main thing to know before you go looking: there's no one "Accounting" tab to open.

Start here if double-entry is new to you

If you've ever looked at a journal entry and wondered why a sale credits one account and debits another, read Accounting 101 first. It covers the accounting equation, debits and credits, and a worked example of a store's first month. Everything else on this page assumes that vocabulary.

Setting up your books

Your books rest on the list of accounts Rundoo posts to, and on which account each kind of transaction hits.

• Chart of Accounts is the list of GL accounts, the six account types Rundoo uses, and how to add one you need.

• Account mapping is where you tell Rundoo which GL account each control account (Cash drawer, Sales, Sales tax payable, Inventory, and the rest) should post to.

• Cost method sets how Rundoo thinks about unit cost, either a running weighted average or a fixed standard cost.

Your onboarding team sets this up with you and can mirror an existing Chart of Accounts from QuickBooks or paper, so the exports line up with what your accountant already reads.

Money coming in

• Deposits covers cash and checks you take to the bank, ACH pulled in from a linked external bank, and customer card payments flowing through Stripe.

• Payouts is how you match Stripe's wires to your bank account and chase one down when it hasn't landed.

• Bill payments is the counter-side flow for a charge-account customer paying down a balance.

Money going out

• Bills & payments is how you settle what you owe vendors. Every received purchase order becomes an unpaid bill.

• Purchase journal is the GL-level view of the buy side, every vouchered PO line rolled into the debits and credits that hit inventory and accounts payable.

The reports your accountant asks for

• Profit & Loss is the running income statement for a date range: income, COGS, gross profit, expenses, net profit.

• Balance Sheet is the point-in-time snapshot of what you own, what you owe, and what's left for the owners.

• General ledger is the per-account transaction log, where you go when a total on either report looks off and you need the postings underneath it.

• Journal entries is the double-entry record Rundoo generates overnight for every transaction.

Getting it into QuickBooks

Rundoo doesn't replace your accountant's GL. It feeds it. See QuickBooks for connecting the two and how the export works, and Stripe for the card-processing side.

Recommended Rundocs

• Accounting 101

• Chart of Accounts

• Journal entries